Access your medical records

How to get your GP record

Medical records hold information about you. They are also sometimes called health records.

You'll have separate records for any NHS service you go to including your GP surgery, hospital, dentist or opticians.

Your GP record includes information like any conditions or allergies you have and any medicine you're taking.

Some patients using Patient Access or the NHS app will automatically be given access to more information added to their GP record from November 2023 onwards (Prospective access). This includes letters, test results and appointment notes.

What is Prospective Access to Record? Prospective (future) online record access refers to a patient having full online access from a set date onwards. For newly registered patients, this could be the date from which they registered with their new Practice.

If you don’t have prospective online access to your medical records and wish to consider, we will ask you to complete a short application form and will assess whether having access to your record is safe for you.

Your request will be passed to the Partners to review. It may be the practice wishes to contact you to discuss your request if there are any concerns raised so that access can be given safely.

We do not have a set time frame for processing these requests, however the team are working through them and aim to respond within 2 weeks.

There are 2 main ways to get your GP record.

 

Using your NHS account

You can get your Prospective GP record by logging into your account using the NHS app or NHS website.

First, you need to register for online services and prove who you are. You can do this when you create an account.

You'll need to ask your GP surgery for online access to your Prospective Record, or you'll only see your medicines and allergies.

Get your GP record using your NHS account

Login or Create an account

**If the practice considers that giving online access to the record is not in the patient’s best interest the request can be refused. The final decision lies with the patient’s GP.**

By submitting a Subject Access Request (SAR) Application form

In accordance with the UK General Data Protection Regulation, patients (data subjects) have the right to access their data and any supplementary information held by The Station Practice. This is commonly known as a subject access request (SAR).

Complete a Subject Access Request Form.pdf and submit to the practice with a form of ID.

Time frame: Once the SAR form is submitted, The Station Practice will aim to process the request within 28 days; however, this may not always be possible. The maximum time permitted to process SARs is one calendar month.